Free Email Signature Generator
Fill in your details, pick a colour and layout, and copy a professional signature straight into Gmail, Outlook or Apple Mail. It's built with the table-based code email apps display reliably.
Your details
Social links (optional)
Style
How to add it
Gmail: click "Copy signature", then Settings ⚙ → See all settings → Signature → Create new, and paste.
Outlook: Settings → Mail → Compose and reply (or File → Options → Mail → Signatures in the desktop app), then paste.
Apple Mail: Mail → Settings → Signatures → +, paste, and untick "Always match my default message font".
How to use the Email Signature Generator
- Fill in your name, job title, company and contact details.
- Optionally add a logo or photo link and your social profiles.
- Pick an accent colour and a layout, and check the live preview.
- Click Copy signature and paste it into your email app's signature settings.
What a good email signature includes
Your name, job title and company, so people know who they're dealing with.
One or two ways to reach you, usually a phone number and your website. Your email address is optional, since readers already have it.
A small logo or photo, which makes your emails instantly recognisable.
No more than a couple of social links, and no long quotes or legal text unless your company requires it.
Logo tips
Use a small PNG or JPG around 160 pixels wide, so it looks sharp on high-resolution screens when shown at 80 pixels.
Host it on your own website and use the https:// link. Avoid file-sharing links that need a login, as they won't display for recipients.
Some email apps hide images until the reader allows them, so your name and details are plain text and always visible.
Related free tools
See also: Picking a font for your signature? See the best fonts for email.
What the email signature generator does
A tidy email signature tells people who you are and how to reach you, but building one that looks right in every email app is fiddly. This generator turns your details into a clean, table-based signature with a live preview. You can paste it straight into Gmail, Outlook or Apple Mail, or copy the HTML code.
Benefits
- Live previewThe signature updates as you type, so you see exactly what people will get.
- All the usual detailsAdd your name, job title, company, phone, mobile, email, website and address. Optional fields stay hidden when empty.
- Logo or photoPaste an https link to your logo or headshot and it shows at a neat 80 pixels wide.
- Social linksAdd LinkedIn, X, Facebook and Instagram as simple text links in your brand colour.
- Your colour, two layoutsPick any accent colour and choose logo on the left or a stacked layout.
- Pastes as a real signatureCopy signature copies the formatted version, so it pastes into your email app as a signature, not as code.
- Code and file optionsCopy the HTML code or download it as an .html file for your email platform or IT team.
- Gentle checksIt leaves out an email or website that looks incomplete and reminds you that image links must start with https://.
Who it is for
- Small-business owners who want every email to look professional.
- New employees setting up their Gmail or Outlook signature on day one.
- Office managers creating matching signatures for a whole team.
- Freelancers and consultants who want their website and LinkedIn in every email.
- Real estate agents and sales reps who add a headshot and mobile number.
How to use it
- Fill in your name, job title, company and contact details.
- Add a logo or photo link and any social profiles you want.
- Pick an accent colour and a layout, and check the preview.
- Click Copy signature and paste it into your email app's signature settings.
Your privacy
The signature is built in your browser and nothing you type is uploaded or saved. Your logo is only loaded from the web address you provide.
Frequently asked questions
How do I add the signature to Gmail?
Click "Copy signature", then in Gmail go to Settings, See all settings, Signature, Create new, paste it in and save at the bottom of the page.
Why does my logo not show?
Email signatures load images from a web address. Upload your logo to your website (or an image host) and paste its https:// link. Some email apps hide images until the reader allows them.
Will it look the same in every email app?
The signature uses tables and inline styles, the most reliable way to build email layouts, so it looks consistent in Gmail, Outlook and Apple Mail.
Is my information stored?
No. The signature is built in your browser and nothing is uploaded or saved.
Can I use the same signature on my phone?
Mobile apps often accept only simple text signatures. Set the full signature in Gmail or Outlook on a computer; it's used for mail you send from the web and desktop.
Why does my signature look different after pasting?
Some apps change fonts on paste. In Apple Mail, untick "Always match my default message font"; in Gmail, paste into the signature box rather than the message.